Time Tracking cards

For time tracking reporting in ClickUp, use cards to build your own Time Tracking Dashboard!

Widgets were renamed to cards on March 9th, 2023.

Video overview

Watch the following ClickTip video about Time Tracking Cards!

What you'll need

  • Time Tracking cards are available on all paid ClickUp plans.
    • Time Reporting, Time Estimated, and Time Tracked cards are available on the Unlimited Plan and above.
    • Timesheet and Billable Report cards are available on the Business Plan and above.
  • Exporting Time Tracking cards is available on the Business Plan and above. 
  • The Dashboards ClickApp is enabled in every new Workspace by default, but a Workspace owner or admin may disable the ClickApp.
  • Guests can be invited to specific Dashboards with view only permissions.
  • Users on the Business Plan and above can export Time Tracking card data. You can search for Custom Fields to add them to your Dashboard card.

Time Tracking card types

There are several customizable Time Tracking cards designed to meet your reporting needs.

Time Reporting card

See all your time entries, filter by multiple properties, and display in customizable groups. Tasks must have time tracked to be included in the Time Reporting card. Date-defined filters will only show tasks that have time tracked within that period.

  • Group by task, List, Folder, or Space and users up to two levels through the grouping menu in the card settings.

  • Toggle on Time Estimates to display the estimated time in a column.

  • Select billable or non-billable time entries from the dropdown.

  • Enable the Include subtasks option to include subtask and nested subtask data. 

The Time Reporting card exports can take up to 10 minutes to complete. 

Timesheet card

See time tracked for a given week, month, or any custom range.

  • Drill down to the task and the individual time entry.

  • Show time grouped by day and compare against a 12 hour day.

  • Get a grand total of time per selected time range.

To change the time from a 12 hour day, you can set the default number of hours in a workday in the Time Estimates ClickApp.

Billable Report

Similar to the time reporting card, billable time is a quick way to display a report with only billable time.

Time Estimated (legacy)

Quickly view time as a team resource for planning projects.

  • The time remaining indicator calculates (time estimated) - (time logged) to determine whether or not your goals are on schedule

  • This report does not provide a time period filter. Time estimated is not inherently related to exact dates. Therefore, adding a time period filter for this feature would render its comparison with the time tracked feature useless.

  • This card also gives you the ability to export much more data.

Screenshot of a Time Estimated legacy card.

Time Tracked (legacy)

See the total of how much time each person in your Workspace has tracked.

  • With cumulative time tracking logs for each Workspace user, there‚Äôs accurate information on how time-consuming a List of tasks has been

  • This includes time tracked manually and automatically, such as with the ClickUp Chrome extension, Toggl and Harvest

  • Enable the Include subtasks option to include subtask and nested subtask data

  • Export the data for even more information

    • In your export, the User Period Time Spent column displays the time tracked by the user on the task you're looking at during the range you selected in the card settings. The Task Time Spent column displays the time that the user spent in total on the task you're looking at.

Screenshot of a Time Tracked legacy card.

Add a Time Tracking card

You can add Time Tracking cards to new or existing Dashboards. 

To add a Time Tracking card:

  1. Create a new Dashboard

  2. Or visit an existing Dashboard and switch to Edit mode

  3. Click + Add card in the top right corner

  4. Select the Time Tracking card category

  5. Select a Time Tracking card

  6. Select the Location (only applicable to Time Estimated & Time Tracked): Select one or multiple Spaces, Folders, or Lists within your Workspace

  7. Set the Time Range: Choose how much time you want to be included such as this year, month, week, or a custom time frame

  8. Select Grouping (only applicable to Time Reporting & Billable Reporting): Select how you want time to be grouped, and even add a second level!

  9. Choose Time Labels: Filter the time entries by labels added to the time entry

  10. Select People: Select who's time you want to be included in the report

  11. Determine Billable: Choose whether you want to display billable, non-billable, or both

  12. Include Archived: Toggle archived tasks to be included or excluded

  13. Show Time Estimates: Toggle on to show how much time was estimated

  14. Include tasks in Multiple Lists: Toggle on to display time tracked from tasks in Multiple Lists

  15. Include subtasks (only applicable to Time Reporting, Billable Reporting, and Time Tracked (legacy): Include subtasks and nested subtasks
  16. Add a Filter: Add additional filters to further adjust the scope of your card

Users with view-only permissions and guests can set Time Range, and choose Time Labels, but cannot filter people or select grouping options.

Updated

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