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Use Automation Conditions

Conditions give you more control of your Automations. They allow you to filter which tasks will start your Automation.

For example, you could set a Trigger for tasks with a particular status and then add a Condition for the Automation to apply to tasks with specific assignees.

You can use Automation Conditions when building Agents.

Feature availability and limits vary by plan and user role. Learn more

Understand Conditions

In the Automation schema, Conditions are criteria that must be true to run an Automation.

Conditions have to be set before the Trigger for an Action to happen.

Screenshot of an Automation highlighting the trigger and a condition.

Available Conditions

The following conditions can be applied to Automations.

Condition Description
Assignee Filter for specific users, all, or none.
Current Date Is

Filter Actions that are triggered before or after a fixed or dynamic date.

This Condition doesn't affect the date that the Automation runs on. The date range you set for this Condition must be met in order for the Automation to run.
Custom Field

Filter for a completely unique task field like a value or a budget.

  • is equal to: Only tasks with identical Custom Field values.
  • is not equal to: Tasks that have a different Custom Field value. 
  • is set: Tasks where the Custom Field is set. 
  • is not set: Tasks where the Custom Field is not set. 

When using the Custom Field is not equal to Condition with a Label Custom Field, selecting more than one label requires that the value is not equal to both labels, not one or the other. You will need to add an additional Condition for each separate label option.

You can use AI Fields and private Custom Fields as Conditions.

Text, Text area (Long Text), and Email Custom Fields support regular expressions.
Formula Fields

Numerical Formula Fields and Formula Fields that use the Today()function are not supported.
Priority Filter out tasks that don't have a certain priority
Start Date Check for tasks with specified start dates. Select a specific date or a before/after date.
Due Date Check for tasks with specified due dates. Select a specific date or a before/after date.
Status Choose tasks in a certain stage of your workflow.
Tag Set your Condition to match any or all selected tags. You can also filter for all tasks that do not contain tags
Task name contains

Run the Automation based on the task name meeting specific criteria. Operators include:

  • Contains
  • Does not contain
  • Is equal to
  • Is not equal to
  • Regex: Use a regular expression.
    Click Suggestions to see some common examples for inspiration.
    Then click Use to quickly apply a suggested regular expression.
Task type Set your Condition to match a specific task type or all selected task types. 
Time Estimate Filter out tasks that do/don’t contain estimates. You can also specify a greater than/less than/equal to value for the Condition.
Time in Status

Only take action when tasks have been a particular status for a specific amount of time. This condition applies to the total amount of time tasks have been in the selected status. 

For example:

When a task’s priority changes to urgent, if the task has been in the QA Review status for more than 5 hours, add a comment tagging the QA team to prioritize testing.
Follower
Filter for specific users, all, or none.