Create your first Sprint

Create your first Sprint by enabling the Sprint ClickApp and editing your Sprint settings.

What you'll need

  • Sprints are available on every ClickUp Plan.
  • Sprint Automations and Sprint Dashboard Cards are available on the Business Plan and above.
  • 100 uses of Sprint Points are available on our Free Forever and Unlimited Plans.
  • Unlimited Sprint Points are available on our Business Plan and above.
  • A Workspace owner or admin will need to enable the Sprints ClickApp.
  • Guests can work on tasks in sprints, just like regular tasks.
  • Guests cannot create sprints. 
  • Any Workspace member with access to the Space can edit Folder-level Sprint settings.

Sprint settings

Sprints are a List of tasks in a Sprint Folder. In your Sprint settings, you can customize things like Sprint duration, start day, and measure of effort.

Screenshot of a Sprint Folder in the Sidebar with 3 Sprints underneath where Lists would be.

Sprint settings are applied to the whole Workspace or a just a Sprint Folder.

The Folder-level settings are helpful if your team needs a different sprint cadence than the rest of the organization.

For example, your new website development team needs a Sprint duration of 1 week. Currently, all Sprints created in your Workspace use the Sprint duration of 2 weeks. 

From your team's Space, you create a Sprint Folder. From the Default Settings for Sprints, you change the Sprint duration to 2 weeks. The duration of any new Sprint created in this Folder is now 2 weeks long.

If there are older Sprints in this Space, they do not change in duration. All other Sprints in your Workspace remain 2 weeks long. 

Edit Sprint settings for your Workspace

Workspace-level settings apply to all Sprint Folders and Sprints in your Workspace. If a Sprint Folder has different settings, those settings will override settings created at the Workspace level. 

We recommend only editing the default settings here once. Changes will not apply to previous Sprints. 

An admin or owner can edit the default Sprint settings for a Workspace.

To edit Sprint settings for your Workspace:

  1. Enable the Sprints ClickApp.
  2. In the Sprints ClickApp, click the Edit Default Settings link.
  3. From the Default Settings for Sprint Folders, edit any of the following settings:
    • Sprint name: Each Sprint is numbered sequentially starting with 1. By default, your first 2 Sprints will be named Sprint 1 and Sprint 2 followed by the Sprint start and end date. To edit the Sprint name:
      • Click into the Sprint name text box, delete Sprint, and type a new name.
      • The Sprint name must include {INDEX} so that the Sprints will be numbered sequentially.
      • If you do not want the duration dates to display, you can delete ({START_DATE} - {END_DATE})
    • Default template: Assign a List template to all Sprint Folders that will be used each time a new Sprint is created. This setting can also be changed at the Folder level. 
    • Sprint duration: By default, this is 2 weeks. You can choose 1, 3, or 4 weeks.
      If you have the Custom Sprint Durations beta enabled in your Workspace, you can set the custom duration here. 
    • Date format: By default, this is MM/DD. You can choose another date format.
    • Sprint Start Day: By default, this Monday. You can choose another day.
    • Non-working days: By default, this is Sunday, Saturday. Choose which days of the week your team does not work.
      These days are not reflected in your sprint reporting as days when no work was done.
    • Measure of effort: The choices to measure effort are Sprint Points and Time Estimates. These are ClickApps that must be enabled
    • Dashboard view: Dashboard views are automatically created for each Sprint. To disable this, click the toggle off.
    • Forecast options: Forecast is the amount of work your team estimates per Sprint. These settings are used by the Velocity, Burnup, and Burndown cards to calculate your team's progress. 
      Read our article Lock your Sprint forecast to learn how to manage your forecast options.
    • Automations: By default for all plans, When Sprint ends then Mark Sprint as Done is enabled and can't be disabled. There are two more Sprint Automations that can be enabled at the Folder level.

Add a Sprint Folder to your Space

A Sprint Folder contains Sprints. Your first Sprint Folder should be created automatically. You can add a new Sprint Folder at any time.

To add a Sprint Folder: 

  1. In the Sidebar next to the Space, click the + icon.
  2. Select Sprint Folder.
  3. The Create Sprint Folder modal opens.
    • If you don't edit the default settings in the Create Sprint Folder modal, the settings from the Workspace level will apply to the Sprints in this Space.
    • From the Create Sprint Folder modal, you can customize the settings for all Sprints in this Space. These settings are the same as the Sprint settings for your Workspace, with two exceptions:
      • Sprint timezone: By default, the timezone of the person who enabled the Sprint ClickApp is chosen. You can edit this.
        For example, your team members are in several different locations. You could choose a timezone that aligns with your team's Sprint start day and Start time.
        This can be different than the timezone set in your personal settings.
      • Start time: By default, your Sprints will start at 12 am on the Sprint start day. You can change this.

Add a Sprint to your Sprint Folder

A Sprint is a List that you add tasks to. Your first Sprint should be created automatically. You can add subsequent Sprints.

Edit Sprint settings for a Folder

Any Workspace member with access to the Folder can edit these settings. To override settings created at the Workspace level, edit settings at the Sprint Folder level.

To edit Sprint Folder settings:

  1. Click the plus icon next to the Space.
  2. Select Sprint Folder
  3. These settings are the same as the Sprint settings for your Workspace, with one exception:
    • Business Plans and above have access to three more Sprint Automations that can be enabled here.

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