Work in Progress Limits

  • Updated

You can manage your team's capacity with the Work in Progress (WIP) Limits ClickApp. Automatically show when they're under, near, at, or over capacity on each Board view in your Workspace.

Work in Progress limits aren't hard limits. You can always create, move, or update tasks even if it makes a particular column go over the limit.

What you'll need

  • Work in Progress Limits are available on the Business Plan and above.
  • Guests can use WIP limits.

Supported fields

You can use the following fields to set a Work in Progress limit:

  • Task Count (# of tasks)

  • Time Estimate

  • Sprint Points

  • Money & Number Custom Fields

Screenshot of the different options for calculating totals.

WIP Limits appearance

The WIP limit counter will change appearance based on the limit you set.

  • Under capacity displays a green WIP limit counter.
    Screenshot of a green Work in Progress Limit counter.
  • Nearing or at capacity displays a yellow WIP limit counter with an exclamation mark.
    Screenshot of a yellow Work in Progress Limit counter.
  • Over capacity displays a red WIP limit counter with an exclamation mark.
    Screenshot of a red Work in Progress Limit counter.
  • A default grey WIP limit counter is displayed when there's no limit set.

WIP Limits and grouping

Work in Progress Limits can be used however you choose to group your tasks in Board view.

For example:

Alex wants to see if their team is over capacity for any in-progress work. They create a Board view grouped by status and set a limit for the number of tasks in the In Progress status column.

Sam wants to see if their team has urgent or high-priority tasks with large time estimates on top of their workload. They create a Board view grouped by Priority and limit the amount of time estimated.

Enable the Work in Progress Limits ClickApp

You need to be a Workspace owner or admin to enable Work in Progress Limits at the Workspace level or for individual Spaces.

 

To enable Work in Progress Limits:

  1. In the lower-left corner, click your Workspace avatar.

  2. Click ClickApps.
  3. Browse or search for the Work in Progress Limits ClickApp.

  4. Click the Work in Progress Limits ClickApp to enable it in your Workspace.

  5. Deselect any Spaces that don't need WIP Limits on Board views.

Set up Work in Progress Limits

To set Work in Progress Limits on a Board view:

  1. In the column header, click the Work in Progress counter.

  2. Pick the field you want to set a limit for.

  3. Set a limit.

  4. The counter will display the column's status.
Animation of moving tasks to respect Work in Progress limits.

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