Owners and admins control who uses AI in a Workspace. Set a default for each user role, make exceptions for individual people, choose which AI models your Workspace can use, and cap how many AI Credits a person or Super Agent spends each month.

Feature availability and limits vary by plan and user role. Learn more

You must be a Workspace owner or admin to access AI settings.

To change AI permissions for the admin role, you must be the Workspace owner or have the proper custom role permission.

Open AI settings

To open AI settings:

1. In the upper-left corner, click your Workspace avatar.
2. Select Settings.
3. In the All settings sidebar, scroll to the AI section.

Under AI, you'll see five pages:

• AI in My Workspace: Turn AI features on or off for everyone in the Workspace.
• AI Models: Choose which AI models the Workspace can use, and which roles can use each one.
• People: Set AI access and monthly AI Credits limits for individual people.
• Super Agents: See each Super Agent's performance and set its monthly spend cap.
• AI Notetaker: Manage AI Notetaker for the Workspace.

Role-level AI permissions are in Security & Permissions, under Admin in the same sidebar.

Turn AI features on or off for the Workspace

To open the Workspace-wide switches, click AI in My Workspace under AI in the All settings sidebar. When AI in My Workspace opens, you'll be viewing one switch for all AI features, with a switch for each feature below it.

Use the following controls on the page:

Each feature row describes what its switch controls:

• Custom Skills: Package prompts and workflows into reusable Skills for your Workspace.
• Seedance 2.0: Have Brain generate videos with Seedance 2.0 by ByteDance. Data sent to this model can be kept by its provider.
• Ambient Replies: After you @mention Brain or a Super Agent, they keep replying without another @mention.

Set AI access for a role

The AI Actions section in custom role permissions sets the default for everyone in a role.

To set what a role can do with AI:

1. In the All settings sidebar, click Security & Permissions.
2. At the top of the page, click the Role Permissions tab.
3. Scroll down to the Custom Role Permissions table, then to its AI Actions section.
4. In the role's column, set each permission:
   • Enable AI: Click the toggle. Off turns off every AI permission below it for that role.
   • ClickUp Brain, Create Artifacts, and Image, audio, and video generation: Click the dropdown and select a model set:
   • All models
   • Standard models
   • Off
   • Selected models
   • Models Allowed in Super Agents: Click the dropdown and select a model set:
   • All models
   • Standard models
   • Selected models
   • Every other permission in the section is a toggle.

Choose which AI models your Workspace can use

To open the model list, click AI Models under AI in the All settings sidebar.

When AI Models opens, you'll be viewing the text models your Workspace can use, grouped by provider, with each model's speed, cost, allowed roles, and an Enabled toggle.

Use the following controls on the AI Models page:

ClickUp can't guarantee that legacy AI features stop using a provider's models when you turn them off.

To limit a model to certain roles:

1. In the model's row, click All roles in the Allowed Workspace Roles column.
2. Uncheck any role that can't use the model:
   • Admins
   • Members
   • Guests
   • Limited members

All covers every role, including roles added later.

To set models for specific people instead, click Go to People at the bottom of the menu.

Set AI access for one person

A person's own setting overrides their role's default and stays in place when the role default changes.

To open the per-person table, click People under AI in the All settings sidebar. When the page opens, you'll be viewing the per-person access and spend caps table with one row per person and one column per AI permission.

To show one role, click its name above the table, such as Members. To find one person, type their name in Search people in the upper-right corner of the table.

To set which models a person can use in Brain:

1. In the person's row, click the setting in the Brain column.
2. Select Role default to follow the role, or select an override:
   • All models: Adds the latest premium models, which draw on the shared allowance.
   • Standard models: Fast, low-cost models only.
   • None: Switches Brain off for this person.
   • Selected models: Check the models, then click Apply at the bottom of the list.

Models and providers turned off on the AI Models page stay blocked, whatever you choose here.

Use the other columns of the person's row to take the following actions:

The other columns match the AI Actions in Custom Role permissions:

• Create Agent Workflows
• Image, audio, and video generation
• Create AI Skills
• AI in Tasks, Custom Fields, and Automations
• Enable AI Notetaker
• Enable Ambient Answers Agent
• Connect MCP Servers

To change several people at once:

1. Check the box next to each person's name. To select everyone shown, check the box in the Member column header.
2. In the bar at the bottom of the page, click an action:
   • Enable AI
   • Disable AI
   • Set cap
   • Allow creating agents
   • Block creating agents
   • Allow using agents
   • Block using agents
   • Reset to role defaults

You can't change your own AI settings.

To show more rows, click See more people at the bottom of the table.

Set a monthly AI Credits limit for a person

A limit resets each month. A limit of 0 AI Credits stops the person from creating Artifacts.

To cap a person's AI Credits:

1. In the All settings sidebar, click People under AI.
2. Scroll the table to the right to the AI Credits Limit column, and click the person's current limit.
3. Select Role default to follow the role, or select an override:
   • 0 AI credits
   • 50,000 AI credits
   • 100,000 AI credits
   • 500,000 AI credits
   • Unlimited
   • For another amount, enter it under Custom amount in AI credits and press Enter.

To change the limit for everyone in the person's role, click the option under Role default that names the role, such as Change the Admins default.

The AI Credits Used and AI Credits Remaining columns show the person's usage for the period. To switch periods, click This month or Last month in the upper-right corner of the page.

Set a monthly spend cap for a Super Agent

Super Agents without a cap of their own follow the Members default, which has no limit.

To open the Super Agent table, click Super Agents under AI in the All settings sidebar. When Super Agents opens, you'll be viewing the Super Agent Performance table with the following columns:

• Total runs
• Actions completed
• Time saved
• Money saved
• Cost
• Monthly spend cap
• Creator

To cap a Super Agent's spend:

1. In the upper-right corner of the table, type the Super Agent's name in Find agent, or click My agents to show only the ones you created.
2. Scroll the table to the right to the Monthly Spend Cap ($) column, and click the Super Agent's current cap.
3. Select Role default to follow the Members default, or select an override:
   • $0
   • $50
   • $100
   • $500
   • Unlimited
   • For another amount, enter it under Custom amount in $ and press Enter.

To change the default for every Super Agent without its own cap, click Change the Members default under Role default

To show more rows, click See more agents at the bottom of the table.