Measure your team's workload by the work they've committed to do, or by how much they can take on.

Feature availability and limits vary by plan and user role. Learn more

Workload grouping options

Adjust your Workload view's grouping at the top of the view:

• Daily Scheduled: The time or effort your team has committed to complete each day.
• Daily, Weekly, or Monthly Availability: The time or effort your team has available each day, week, or month.
• Weekly or Monthly Capacity: The capacity your team has for the selected week or month.

Availability and capacity use the working days and hours in your Workspace work schedule. Daily availability is reduced on shorter workdays and is zero on Workspace holidays or custom non-working days.

Weekly capacity is the total of a person's working days, not always a fixed five-day week. For example, someone who works four days at 8 hours each has 32 hours of weekly capacity.

Non-working days have no capacity, so they are never deducted twice.

For instructions on changing one person's capacity, read Set capacity limits in Workload view. For instructions on changing the default for everyone, read Set a work schedule for your Workspace.

Capacity percentage and time estimates

Capacity is the basis for percentage entry. When the Workload Unit is set to Time Estimates with % out of capacity, ClickUp converts each percentage you enter using that person's capacity and saves the result in hours.

The same percentage can produce different hour totals for different people, because their capacities differ.

Time period and capacity options

The available capacity options vary depending on your selected time period.

Updating the time period automatically updates the availability or capacity setting.

For example, when using the Day time period with the Daily Scheduled option, zooming out to the Week time period automatically updates this setting to Weekly capacity.

Show tracked time next to estimated

When the Workload view is set to Time Estimates, you can compare logged time with planned effort on scheduled tasks by enabling Show tracked time next to estimated.

To access this setting, click the settings icon in the upper-right corner, then More options.

Daily Scheduled

For example, to see how many hours of work Alex has estimated to complete each day:

1. Set Workload to Time Estimates.
   • To enter effort as a percentage instead, select Time Estimates with % out of capacity. Either option produces the same saved hours.
2. Set Time period to Day.
3. Set Capacity to Daily Scheduled.
4. You'll see Alex's estimated hours of work for each day of the week.
   • If you're using % out of capacity, each day's cell displays the percentage of Alex's capacity instead.

When a task has saved Work by Day allocations, Daily Scheduled reflects those daily values instead of an even split of the total estimate.

Daily Availability

To show how much free time Alex has available each day:

1. Set Workload to Time Estimates.
2. Set Time period to Day.
3. Set Capacity to Daily Availability.

Weekly Capacity

To see how many tasks Alex can take on this week:

1. Set Workload to Tasks.
2. Set Time period to either Day or Week.
3. Set Capacity to Weekly Capacity.

You'll see Alex's capacity as a percentage and as the total number of tasks vs their total capacity.