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Google Calendar Automations

Use Google Calendar Automations to create, update, and delete Google Calendar events, or trigger other Actions in ClickUp.

Google Calendar Automation setup interface in ClickUp.

The Google Calendar integration must be set up before you can use Google Calendar Automations.

The Automation ClickApp must be activated by an owner or admin.

You can try Google Calendar Automations on every plan.

Unlimited use of Google Calendar Automations is available on the Business Plan and above.

Guests can't set up Automations.

Create a Google Calendar Automation

To create a Google Automation from a List, Folder, Subfolder, or Space:

  1. Click the Automate button or the lightning icon.
  2. Click Create Automation:
    • Select a Google Calendar trigger or Action.
    • Or, from the left sidebar, click Google Calendar and select an Automation template.
  3. Configure your Trigger, Conditions, and Actions.
    • On the Google Calendar trigger or action, click the Account dropdown.
    • Select or connect your Google account.
  4. Click Create.

Google Calendar triggers

There are two Google Calendar Automation Triggers:

  • Event created or updated: Fire the selected Automation Action when a calendar event is created or updated.
  • Event cancelled: Fire the selected Automation Action when a calendar event is cancelled.

Each Trigger has two fields you must fill out:

Trigger field Description
Account Select an account to use.
Calendar Select a calendar to use.

Actions available within ClickUp

There are several Actions available when using a Google Calendar Trigger:

  • Super Agents
  • Do anything with AI
  • Create List
  • Create task

Google Calendar actions

Each Google Calendar Automation Action has different customization options.

Create event

The following options are available for the Create Event Action:

Action option Description Required?
Calendar Select a calendar to use. Yes
Title The name of the event. You can use dynamic ClickUp fields in the title. Yes
Description The description of the event. You can use dynamic ClickUp fields in the title. No
Location Where the event takes place. You can use dynamic ClickUp fields in the title. No
Add Conferencing Add a Google Hangout to the event.

Google Hangout is the only video conferencing supported at this time and must be enabled in your account. If Google Hangout is disabled, this field is ignored.		 No
Start Date Choose a start date for the event.

If the start date is not set, the current date is used.		 Yes
Start Time Choose a start time for the event. Yes
End Date Choose an end date for the event. Yes
End Time Choose an end date for the event. Yes
All-day event Make the duration of the event all day. This will override the start and end time you selected. No
Repeat Frequency Choose if the event repeats and how often:

Does not repeat

Daily

Weekly

Monthly		 No
Attendees Add attendees to the event. You can add the following:

Assignees

Followers

Task creator

Triggered by

Anyone in your Workspace		 No
Do not send notifications Do not send notifications to attendees. No

Update event

The following options are available for the Update Event Action:

Action option Description Required?
Calendar Select a calendar to use. Yes
Keywords Searches event names for your exact keywords. If multiple matches are found, the earliest event will be selected. You can use dynamic fields as keywords. Yes
Title The updated name of the event. You can use dynamic ClickUp fields in the title. No
Description The updated description of the event. You can use dynamic ClickUp fields in the title. No
Location Where the event takes place. You can use dynamic ClickUp fields in the title. No
Add Conferencing Add a Google Hangout to the event.

Google Hangout is the only video conferencing supported at this time and must be enabled in your account. If Google Hangout is disabled, this field is ignored.		 No
Start Date Choose a start date for the event. No
Start Time Choose a start time for the event. No
End Date Choose an end date for the event. No
End Time Choose an end time for the event. No
All-day event Make the duration of the event all day. This will override the start and end time you selected. No
Attendees Add attendees to the event. You can add the following:

Assignees

Followers

Task creator

Triggered by

Anyone in your Workspace		 No
Do not send notifications Do not send notifications to attendees. No

Delete event

The following options are available for the Delete Event Action:

Action option Description Required?
Calendar Select a calendar to use. Yes
Keywords Searches event names for your exact keywords. If multiple matches are found, the earliest event will be selected. You can use dynamic fields as keywords. Yes
Do not send notifications Do not send notifications to attendees. No