Use Google Calendar Automations to create, update, and delete Google Calendar events, or trigger other Actions in ClickUp.
What you'll need
- The Google Calendar integration must be set up before you can use Google Calendar Automations.
- The Automation ClickApp must be activated by an owner or admin.
- You can try Google Calendar Automations on every plan.
- Unlimited use of Google Calendar Automations is available on the Business Plan and above.
- Guests can't set up Automations.
Create a Google Calendar Automation
To create a Google Calendar Automation:
- Navigate to the List, Folder, or Space that you want to automate.
- In the upper-right, click Automate.
- Select Create Automation.
- In the upper-left corner, click Add Automation.
To browse Google Calendar Automation templates, click Google Calendar in the left sidebar under Integrations.
- Choose a Google Calendar Trigger or Action, customize it, and fill out the remaining Automation details.
- In the lower-right, click Create.
Google Calendar Actions
Each Google Calendar Automation Action has different customization options.
Create Event
The following options are available for the Create Event Action:
| Action option | Description | Required? |
| Calendar | Select a calendar to use. | Yes |
| Title | The name of the event. You can use dynamic ClickUp fields in the title. | Yes |
| Description | The description of the event. You can use dynamic ClickUp fields in the title. | No |
| Location | Where the event takes place. You can use dynamic ClickUp fields in the title. | No |
| Add Conferencing |
Add a Google Hangout to the event. Google Hangout is the only video conferencing supported at this time and must be enabled in your account. If Google Hangout is disabled, this field is ignored. |
No |
| Start Date |
Choose a start date for the event. If the start date is not set, the current date is used. |
Yes |
| Start Time | Choose a start time for the event. | Yes |
| End Date | Choose an end date for the event. | Yes |
| End Time | Choose an end date for the event. | Yes |
| All-day event | Make the duration of the event all day. This will override the start and end time you selected. | No |
| Repeat Frequency |
Choose if the event repeats and how often: • Does not repeat • Daily • Weekly • Monthly |
No |
| Attendees |
Add attendees to the event. You can add the following: • Assignees • Watchers • Task creator • Triggered by • Anyone in your Workspace |
No |
| Do not send notifications |
Do not send notifications to attendees. |
No |
Update Event
The following options are available for the Update Event Action:
| Action option | Description | Required? |
| Calendar | Select a calendar to use. | Yes |
| Keywords | Searches event names for your exact keywords. If multiple matches are found, the earliest event will be selected. You can use dynamic fields as keywords. | Yes |
| Title | The updated name of the event. You can use dynamic ClickUp fields in the title. | No |
| Description | The updated description of the event. You can use dynamic ClickUp fields in the title. | No |
| Location | Where the event takes place. You can use dynamic ClickUp fields in the title. | No |
| Add Conferencing |
Add a Google Hangout to the event. Google Hangout is the only video conferencing supported at this time and must be enabled in your account. If Google Hangout is disabled, this field is ignored. |
No |
| Start Date | Choose a start date for the event. | No |
| Start Time | Choose a start time for the event. | No |
| End Date | Choose an end date for the event. | No |
| End Time | Choose an end time for the event. | No |
| All-day event | Make the duration of the event all day. This will override the start and end time you selected. | No |
| Attendees |
Add attendees to the event. You can add the following: • Assignees • Watchers • Task creator • Triggered by • Anyone in your Workspace |
No |
| Do not send notifications | Do not send notifications to attendees. | No |
Delete Event
The following options are available for the Delete Event Action:
| Action option | Description | Required? |
| Calendar | Select a calendar to use. | Yes |
| Keywords | Searches event names for your exact keywords. If multiple matches are found, the earliest event will be selected. You can use dynamic fields as keywords. | Yes |
| Do not send notifications | Do not send notifications to attendees. | No |
Google Calendar Triggers
There are two Google Calendar Automation Triggers:
- Event create or updated: Fire the selected Automation Action when a calendar event is created or updated.
- Event cancelled: Fire the selected Automation Action when a calendar event is cancelled.
Each Trigger has two fields you must fill out:
| Trigger field | Description |
| Account | Select an account to use. |
| Calendar |
Select a calendar to use. |