Statuses FAQ

Find answers to common questions about Statuses!

Why am I seeing statuses on a view that I don't recognize?

Statuses can be customized at the List, Folder, and Space level. If your view is at the Folder, Space, or Everything level, it's possible that there are custom statuses set up on a List, Folder, or Space.

Why are my statuses showing out of order?

There are two places you can set the order of statuses. You can re-order statuses when creating or editing statuses in your Space, Folder, or List settings.
You can also reverse of the order of statuses in views that are grouped by status, such as List view and Board view.

How do I add detailed steps to my workflow using statuses?

You can create additional statuses, or use a Custom Field such as a Dropdown to create and use secondary statuses.

Tip: Set up Automations to update your secondary status Custom Fields when the task status changes!

Can I use different statuses for subtasks?

Subtasks will use the same statuses as the List where they belong. 

Will tasks and subtasks added to other Lists use different statuses?

No. Tasks in Multiple Lists and Subtasks in Multiple Lists will always use the statuses from their primary home List.

Why does my status icon look different?

If your List, Folder, or Space just has two statuses such as To Do and Complete, we'll show a checkmark icon instead! If you have more than two, we'll show a square-shaped icon.


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