Intro to Sprints

Easily create and manage sprints with the Sprints ClickApp!

This ClickApp provides settings specific to sprint project management while maintaining ClickUp's core features and flexibility. 

What you'll need

  • Sprints are available on every ClickUp Plan.

  • Sprint Automations and Sprint Dashboard cards are available on the Business Plan and above.

  • 100 uses of Sprint Points are available on our Free Forever and Unlimited Plans.

  • Unlimited Sprint Points are available on our Business Plan and above.

  • A Workspace owner or admin will need to enable the Sprints ClickApp.

  • Guests can work on tasks in sprints, just like regular tasks.

Enable the Sprints ClickApp 

You can enable the Sprints ClickApp at the Workspace level or for individual Spaces.

To enable the Sprints ClickApp for your Workspace:

  1. Cliquez sur l’avatar de votre environnement de travail.

  2. Select ClickApps.

  3. Browse or search for the Sprints ClickApp.

  4. Click the toggle to enable sprints in all Spaces. The Spaces modal will display. By default, sprints are enabled in all Spaces. You can uncheck any Spaces that won't use sprints. 

    • You can enable Custom Sprint Duration

      Custom Sprint Duration is currently in beta and only available if you opt-in. Once you opt-in, you can't opt-out. It can only be enabled from your Workspace settings, not the Sidebar.

    • You can edit the default sprint settings.

      Editing settings now will set the default sprint settings for all new Sprint Folders created in your Workspace. You can edit the Workspace default sprint settings later, but they will only apply to new Sprint Folders.

Enable the Sprints ClickApp for an individual Space 

  1. From the Sidebar, click the ellipsis ... next to the Space.
  2. Select More settings then All Space settings.
  3. From the Edit Space modal's ClickApps tab, select the Sprint icon.
  4. Click Sprints.  
    • You can edit the default sprint settings.

      Editing settings now will set the default sprint settings for all new Sprint Folders created in your Workspace. You can edit the Workspace default sprint settings later, but they will only apply to new Sprint Folders.

  5. Click Review changes then Save changes
For the best sprint experience, enable Tasks in multiple Lists. Consider enabling Subtasks in multiple Lists. Also, ensure your Spaces have the appropriate Statuses for your tasks!

Edit default Sprint settings

You can customize the default Sprint settings for your Workspace. Using the same Sprint settings ensures all your teams use the same sprint cadence.

You can also customize Sprint settings for each Sprint Folder. This is helpful if a particular team uses a different sprint cadence than the rest of your organization.

For example, your software engineering teams use weekly sprints. Your website development team uses a sprint duration of two weeks. 

The Workspace default Sprint settings have a Sprint Duration of 1 week. All new Sprint Folders and individual sprints throughout your Workspace are one week long. The website development team's Sprint Folder is set with a default Sprint Duration of 2 weeks. Their sprints are two weeks long. 

To access the default sprint settings for your Workspace:

  1. From the Sprint ClickApp in your Workspace settings, click the Default Settings link.   
    The modal below will look slightly different if you have the Custom Sprint Durations beta enabled in your Workspace. 

    In the modal's Automations section, Sprint Automations that have already been set up will display. By default, When Sprint ends then Mark Sprint as Done is enabled. This can't be disabled. 

    The Sprint Automation to mark sprints as done was permanently enabled for all new and existing Sprint Folders on all ClickUp plans on March 17, 2023.

    SprintsOverviewDefaultSprintFolderSettings.png

From the Default Settings for Sprint Folders modal, you can change the sprint name, duration, and  other optional settings. 

To edit the default sprint settings for your Workspace:

  • Sprint name: Customize the name of the Sprints in this Sprint Folder. In this field, you can use the following variables:
    • {INDEX}: The default for this variable is sequential numbers starting with 1. In addition to a number, you can give the sprint a unique name. This field must include {Index}, and it cannot be edited after creating a Sprint Folder.  
    • {START_DATE}: The start date of each sprint.
    • {END_DATE}: The end date of each sprint.
    • To include all Sprint name variables, enter Sprint name {INDEX} {START_DATE}- {END_DATE} into the Sprint name field.
  • Sprint Duration: By default, this is 1 week. You can choose another duration option.
  • Date format: By default, this is M/D. You can choose another date format.
  • Sprint timezone: By default, this is the timezone of the person who created the Sprint Folder. Choose a shared timezone that will align your team's Sprint start day and time when team members are in a different timezone.
    This can be different than the timezone set in your personal settings.
  • Sprint Start Day: By default, this Monday. You can choose another day.
  • Start time: By default, this is 12 a.m. You can choose another time.
  • Non-working days: By default, this is Sunday, Saturday. Choose which days of the week your team does not work. These days aren't reflected in your sprint reporting as days when no work was done.
  • Measure of effort: The choices to measure effort are Sprint Points and Time Estimates. Only legacy Sprint cards support the use of the Story Points Custom Field.
  • Lock forecast options: Forecast is the amount of work your team estimates per Sprint. These settings are used by our new Velocity, Burnup, and Burndown cards to calculate your team's progress.

After configuring your settings click Save Settings. Additional default sprint settings and Automations can be enabled on each Sprint Folder.

Next steps

Now that the Sprints ClickApp is enabled, you can start using Sprints to manage your projects.

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