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Sprints overview

Easily create and manage sprints with the Sprints ClickApp!

This ClickApp provides settings specific to sprint project management while maintaining ClickUp's core features and flexibility. 

What you'll need

  • Sprints are available on every ClickUp Plan.

  • Sprint Automations and Sprint Dashboard Cards are available on the Business Plan and above.

  • 100 uses of Sprint Points are available on our Free Forever and Unlimited Plans.

  • Unlimited Sprint Points are available on our Business Plan and above.

  • A Workspace owner or admin will need to enable the Sprints ClickApp.

  • Guests can work on tasks in sprints, just like regular tasks.

Enable the Sprints ClickApp

You can enable the Sprints ClickApp at the Workspace level or for individual Spaces.

To enable the Sprints ClickApp for your Workspace:

  1. From the lower-left corner, click your Workspace avatar.

  2. Select ClickApps.

  3. Browse or search for the Sprints ClickApp.

  4. Click the toggle to enable sprints in all Spaces. The Spaces modal will display. By default, sprints are enabled in all Spaces. You can uncheck any Spaces that won't use sprints. 

    • You can enable Custom Sprint Durations. 

      Custom Sprint Duration is currently in beta and only available if you opt-in. Once you opt-in, you can't opt-out. It can only be enabled from your Workspace settings, not the Sidebar.

    • You can edit the default sprint settings.

      Editing settings now will set the default sprint settings for all new Sprint Folders created in your Workspace. You can edit the Workspace default sprint settings later, but they will only apply to new Sprint Folders.

To enable the Sprints ClickApp for an individual Space: 
  1. From the Sidebar, click the ellipsis ... next to the Space.
  2. Select More settings then All Space settings.
  3. From the Edit Space modal's ClickApps tab, select the Sprint icon.
  4. Click Sprints.  
    • You can edit the default sprint settings.

      Editing settings now will set the default sprint settings for all new Sprint Folders created in your Workspace. You can edit the Workspace default sprint settings later, but they will only apply to new Sprint Folders.

  5. Click Review changes then Save changes. 
For the best sprint experience, enable Tasks in multiple Lists. Consider enabling Subtasks in multiple Lists. Also, ensure your Spaces have the appropriate Statuses for your tasks!

Edit default Sprint settings

You can customize the default Sprint settings for your Workspace. Using the same Sprint settings ensures all your teams use the same sprint cadence.

You can also customize Sprint settings for each Sprint Folder. This is helpful if a particular team uses a different sprint cadence than the rest of your organization.

For example, your software engineering teams use weekly sprints. Your website development team uses a sprint duration of two weeks. 

The Workspace default Sprint settings have a Sprint Duration of 1 week. All new Sprint Folders and individual sprints throughout your Workspace are one week long. The website development team's Sprint Folder is set with a default Sprint Duration of 2 weeks. Their sprints are two weeks long. 

To edit the default sprint settings for your Workspace:

  1. From the Sprint ClickApp in your Workspace settings, click the Default Settings link.  
  2. From the Default Settings for Sprint Folders modal, you can change the sprint name, duration, and other optional settings. 
    Screenshot of the Default Settings for Sprint Folders modal showing all of the optional settings explained in the text below.
    • In the modal's Automations section, Sprint Automations that have already been set up will display. By default, When Sprint ends then Mark Sprint as Done is enabled. This can't be disabled. 

      The Sprint Automation to mark sprints as done was permanently enabled for all new and existing Sprint Folders on all ClickUp plans on March 17, 2023.

  3. Click Save Settings.

Workspace sprint settings:

Sprint name: Customize the name of the Sprints in this Sprint Folder.

In this field, you can use the following variables:

  • {INDEX}: The default for this variable is sequential numbers starting with 1. In addition to a number, you can give the sprint a unique name. This field must include {Index}, and it cannot be edited after creating a Sprint Folder.  
  • {START_DATE}: The start date of each sprint.
  • {END_DATE}: The end date of each sprint.
  • To include all Sprint name variables, enter Sprint name {INDEX} {START_DATE}- {END_DATE} into the Sprint name field.

Sprint Duration: Choose how many weeks each sprint will last.

Date format: Select a date format to use for your sprints: M/D, D/M, M/D/Y, D/M/Y, or YYYY-MM-DD.

Sprint Start Day: Pick which day of the week your sprints start.

Start time: Choose a time of the day when your sprints start. 

Non-working days: Choose which days of the week your team does not work. These days aren't reflected in your sprint reporting as days when no work was done. 

Measure of effort: Use Sprint Points, Time Estimates, or a Custom Field to describe the total level of effort for each sprint.

Additional default sprint settings and Automations can be enabled on each Sprint Folder.

Next steps

Now that the Sprints ClickApp is enabled, you can start using Sprints to manage your projects.

Actualización

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