Use Teams to easily create groups of people you can assign to tasks, mention in comments, or add as watchers.

For example, you don't know who to assign a task to in Design.

Ask the Design lead to create a Team called Design so you can assign tasks to the whole Team. Everyone will be notified and have visibility.

You could also @mention the entire Team in a comment if you have a question that anyone can answer.

What you'll need

Feature availability and limits vary by plan and user role.

• Teams are available on all paid ClickUp plans.
  • Unlimited: Three Teams.
  • Business Plan and above: Unlimited Teams.
• Only admins and owners can create Teams and add/remove members.
• If view only guests or limited members view only are added to a Team, they will be converted to permission controlled guests or limited members. 
• Permission controlled guests will not have access to Spaces even if the Team does.
• Sharing Folders, Lists, and tasks with Teams is available on the Business Plus and Enterprise Plans. Sharing Spaces with Teams is only available on the Enterprise Plan.
• When a user has both Team and individual permissions for an item or location, the individual user permission is applied.
• On the Enterprise Plan, you can grant any level of permissions to people and Teams. On all other plans, you can only grant full edit permissions to users.

Where to use Teams

Here are some of the places you can use Teams:

• Mention a Team in task comments or descriptions.
• Assign tasks or comments to a Team.
• Sharing Spaces, Folders, Lists, and tasks.
• Filter by Teams.
• Add Teams as watchers on tasks, including Automations to always add watchers.
• Select any assignee-focused Dashboard card.
• Use a People Custom Field.
• Assign checklist items to a Team.

Sharing with teams

When a user has both Team and individual permissions for an item or location, the individual user permission is applied.

For example, Sam is a member of the project managers team.

Alex shares a private task with Sam, giving him comment access. Alex also shares the task with the project managers team, giving them view only access.

Sam can comment on the task, but the other members of the project management team can only view the task.

Create a Team

Only Workspace owners and admins can create a Team.

To create a Team:

1. Click your Workspace avatar located in the upper-left corner.

2. Select Settings.

3. Select Teams.

4. If this is the first team in your Workspace, click the Create a Team button. If a team exists, you'll click + Create Team.

5. Name your Team and click Save.

   • Team names must be unique.

6. To the far right, hover over the ellipsis ... and click + Add members.

7. Use the search bar to find members or guests you want to add to your Team.
   

There's no limit to how many Teams a user can be added to. You can see what Teams a user is in by viewing their profile.

Add someone to a Team

Permission controlled guests, limited members, members, and admins can be added to Teams. 

If view only guests or limited members view only are added to a Team, they will be converted to permission controlled guests or limited members. 

Permission controlled guests will not have access to Spaces even if the Team does. 

Unless you have permission controlled guest seats, adding a permission controlled guest costs the same amount as a member seat.

Team sharing and privacy

You can share the following items and locations with teams:

• If you share something with a Team, and one or more Team members don't have permission to it you can invite the members and assign permissions. You can also click Don't Invite.
• When you remove someone from a Team, they will lose access to any items that have not been individually shared with them.
• Hierarchy locations and their Chats share permissions and sharing. When a Team is given access to a location, the members of the Team are also given access to the Chat and vice versa. Guests cannot access Chat.