Create user groups with Teams

  • Updated

Use Teams to easily create groups of people that you can assign to tasks, mention in comments, or add as watchers.

 

For example, let's say you don't know which individual on the Design team to assign a task to. You could create a team called Design, then assign tasks to the whole team. Everyone will be notified and have visibility. You could also @mention the entire team in a comment if you have a question that anyone might be able to answer.

 

What you'll need

If you add view-only guests to a Team, they'll be automatically converted to paid guest. If you don't have any paid seats available, you may be charged for the additional seat.

 

Create a Team

Only Workspace owners and admins can create a Team.

To create a Team:

  1. Click your Workspace avatar in the lower-left corner.

  2. Select Settings.

  3. Select Teams.

  4. Click + New Team.

  5. Name your Team.

    • Team names must be unique.

  6. Hover over the Team name, then click + Add members.

  7. Use the search bar to find members or guests you want to add to your Team.

There's no limit to how many teams a user can be added to. You can see what Teams a user is in by viewing their profile.

 

Add a guest to a Team

View-only guests who are added to a Team will be automatically converted to a paid guest. If you don't have additional paid seats available, you may be charged for the additional seat.

 

Team sharing and privacy

When a Folder, List, task, checklist, Dashboard, Goal, or Doc is private, you can share them with a Team on the Business Plus Plan and Enterprise Plan.

You can share public and private Spaces with Teams on the Enterprise Plan. You can only grant full permissions to Spaces. Guests will not have access to any Spaces, even if they're part of a Team.

If you share something with a Team, and a member of the team hasn't been given permission to see that item, you'll be prompted to give them access and set permissions. You can choose to invite the members or click Don't notify to ignore.

Where to use Teams

Here are some of the places you can use Teams:

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