Intro to List view

List view is a required Task view provided for every Space, Folder, and List in ClickUp. It’s the most flexible view for grouping, sorting, and filtering.

This article covers grouping tasks, editing columns, using List Info, interacting with tasks, and more! We have a separate article that covers List view customization.

What you'll need

  • Unlimited List views are available on all ClickUp plans.

  • Guests can use List views in the Lists and Folders that have been shared with them.

  • Up to 5,000 tasks can load at a time in List view. Use filters to narrow your search results.

View tasks across your entire Workspace

Get a high-level overview of all tasks across your Workspace using Everything view. You can group, sort, filter, and search for tasks throughout your Workspace:

  1. Click Spaces in the left sidebar.

  2. Click Everything.

  3. Select the List view at the top of your screen.

Create tasks

To create tasks in List view: 

  1. Click the Add task button in the upper-right. 

2023-11-13_08-42-04.png

     2. Or click + Add task at the bottom of any group. 

2024-04-09_08-53-56.png

You can also create new tasks in List view by dragging and dropping files from your device directly into the List. Each file will create a new task. 

2024-01-02_14-46-05 (1).gif

Another way to create tasks in List view is in-line! If you have added groups or filters to the view, the tasks will be created with those set values as well. Supported fields for filters:

  • Status 
  • Dropdown 
  • Priority 
  • Tags 
  • Label 
  • Number 
  • Rating 
  • Text 
  • Long text 
  • Checkbox 
  • Start date 
  • Due date 
  • Status is closed

Status progress

Enable the Status Progress ClickApp to add pie chart progress icons to your tasks in List view.

2023-11-13_11-43-30.png

You can click the status progress icon to change the task's status. 

2023-07-06_13-11-02.png

The progress shown in the pie chart is based on how close the task's current status is to a done or closed status. As a task's status progresses, the icon will be filled.

Group tasks

You can group tasks to see only what you need. We have separate articles on sorting and filtering tasks.

You can group your tasks by clicking Customize and then Group in the top right corner of your Workspace. You have the option to group by the following:

When changes are made to a view, a popup will appear in the lower-right providing the option to Save the view. Click Autosave view if you would like all new changes to save automatically.

Customize columns

You can customize List view columns or use them to create new Custom Fields.

To customize List view columns:

  1. In the upper-right corner above the task table, click the plus icon.
  2. Click Show/Hide to show or hide existing fields or select a field to create and add as a column.

Rearrange and hide columns

To rearrange columns, click and drag column headers left or right.

You can also click a column header to rearrange it manually or hide it:

  • Move to start: Place the column all the way to the left.

  • Move to end: Place the column all the way to the right.

  • Hide column: The column is hidden from view.

Convert tasks and subtasks

Drag and drop tasks and subtasks to convert them into tasks, subtasks, or nested subtasks. A bold line shows where the task will be moved. 

2024-03-18_06-47-35 (1).gif

Update tasks in bulk

Use the Bulk Action Toolbar to quickly select multiple tasks and make bulk changes in List view. You can add assignees, tags, and even archive or delete tasks.

To activate the Bulk Action Toolbar:

  1. Hover over a task and click the circle to the left of the task's name.

  2. Choose from several Bulk Action Toolbar editing options at the top of your screen.

List Info

In List view, click the ellipsis ... next to the name of any List located at the top of your screen to view the List info. You can record any relevant information about the List you're working on here, including comments, attachments, Priorities, owners, watchers, and general descriptions.

2023-07-06_13-03-10.png

Interact with tasks

You have several options to quickly edit or preview tasks in List view:

  • Rename: Hover over a task and click the pencil icon to rename it.

  • Task description preview: Hover over the task description icon to see a preview of it.

    2023-07-06_13-23-39.png
  • Pinned image preview: You can preview pinned cover images by hovering over the image thumbnail next to the task name.

Was this article helpful?