Recurring tasks FAQ

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Find answers to common questions about recurring tasks.

Q: How do I create a recurring task?

A: This article covers how to create a recurring task.

Q: What does the "starts on" date in the summary mean? 

A: This is when you want the recurrence schedule to start. This is different than a task's start date. The starts-on date lets you decide if you want to wait a little bit before that recurrence schedule actually kicks in. 

Q: Can I adjust start dates when a task recurs? 

A: Yes! Simply click on the start date and adjust it.

Q: What is the difference between creating a new task or not?

A: Creating a new task duplicates the recurring task as a brand new task in your Workspace.

You can customize what you would like to bring over to the next instance of the recurring task.

If you leave the option to create a new task unchecked, then the start and due dates of the task will be updated to reflect the next recurrence according to the schedule.

All the current and completed activity, subtasks, checklists, assigned comments, will be kept on the task.

Q: What happens if I manually change the Due Date for a recurring task on a schedule? 

A: Manually changing the due date of a task has no effect on any of the recurring settings, it will still follow the same original schedule you have set.
Here is an example:
A task is set to recur on the first Thursday of every month. In August, you manually change the due date back to the first Thursday in July. The next instance of the recurring task will be the first Thursday in September.

If you manually change the due date of the task in August to the first Thursday in September, it will overwrite the September instance of that task, and the next recurrence will be the first Thursday in October.

You can move a task forward up to the day before the next recurrence without impacting the recurring schedule.

If you find your recurring tasks have inadvertently skipped a recurrence, you'll need to remove the recurring schedule and set it up again as new.

Q: Can I see future occurrences on my calendar? 

A: With a paid plan, you can make all future recurring tasks visible. Learn more here.

Q: What is the subtask limit for recurring tasks?

A: Recurring tasks with 500 or more subtasks will not recur, and the recurring settings will be removed from the task.
The total number of subtasks includes nested, archived, and closed subtasks.
The limit applies to subtasks with recurring settings and more than 500 nested subtasks.
To allow a task or subtask to recur, you'll need to:
  1. Move or delete subtasks.
  2. Set up the recurring settings again.

Q: What happens to recurring settings if the user that set them up leaves the Workspace?

A: Recurring settings remain unaltered, and the task will continue to recur at the set cadence.

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