{"article":{"id":6310155254039,"url":"https://clickup.zendesk.com/api/v2/help_center/en-us/articles/6310155254039.json","html_url":"https://help.clickup.com/hc/en-us/articles/6310155254039-Create-and-share-a-private-view","author_id":1914483087205,"comments_disabled":false,"draft":false,"promoted":false,"position":14,"vote_sum":0,"vote_count":4,"upvote_count":2,"downvote_count":2,"section_id":17044387445399,"created_at":"2022-05-24T23:53:59Z","updated_at":"2026-10-14T16:13:06Z","name":"Create and share a private view","title":"Create and share a private view","source_locale":"en-us","locale":"en-us","outdated":false,"outdated_locales":[],"edited_at":"2026-09-28T19:56:34Z","user_segment_id":null,"permission_group_id":4416814155671,"content_tag_ids":[],"label_names":["ab_true","Views","Private view"],"body":"

Private views are only visible to you. For example, you could make a List view containing only your tasks.

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If you'd rather protect a view from being changed, take a look at this article about protecting views.

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Feature availability and limits vary by plan and user role. Learn more

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Create a private view

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Making a view private can be done during the view's creation.

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To make a view private upon creation:

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  1. Click + View in the Views Bar to open the views modal.\n\n
    2. \n
  2. Be sure that the Private view box is checked before adding the view.
    3. \n
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In a private List view, rearranging the order of tasks by dragging and dropping will also change the order of the tasks in the public view.

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Make an existing view private

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You can also easily make an existing view private. To do so, follow these steps:

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  1. From the Views Bar, right-click the view.
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  2. To the right of Private view, click the toggle on.
    3. \n
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If you'd like an existing view grouped differently, or to apply a few filters, make it private! To do this, duplicate the view and change it to private. You'll have a personal version of the view, without changing it for others.

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Share a private view

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There are two ways to share your private view, by sharing it with others in your Workspace or with a link.

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Share it with others in your Workspace

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Sharing the view this way allows you to set individual permissions for the people you share it with.

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Following are the permissions and access for sharing a private view:

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To share a view with others in your Workspace:

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  1. From the Views Bar, right-click the private view.
    2. \n
  2. Select Sharing & Permissions.
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  3. At the top of the Sharing modal, select the dropdown to the right of Share this view.
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  4. Click into the Invite by name or email field.
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  5. To the right of the person's name, click the dropdown to select a permission.
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  6. Click the Share toggle on.
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View sharing permissions

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When you share a private view, you can select from the following two permissions:

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Share a view with a public link

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To share a view with a public link:

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Private view sharing via a public link is fully available during early access. Future limits may apply.

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Publicly shared items are view only. Private tasks in shared items are not visible. You cannot set individual permissions for the people you share it with.

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  1. From the Views Bar, right-click the view.
    2. \n
  2. Select Sharing & Permissions.
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  3. Click Copy link. For more info on publicly sharing a view, read our Public sharing article.
    4. \n
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